Privacy Policy

Folkestone Bowls Club

We take your privacy seriously. This notice explains what personal data we collect, why we use it, how we protect it, and the rights you have under UK data protection law as a member or visitor of Folkestone Bowls Club.

1. What personal data we collect

We may collect and process personal data including:

  • Names
  • Contact details (such as email address, telephone number, and postal address)
  • Membership details (including category of membership)
  • Competition and eligibility information (handicaps and match availability)
  • Dates of birth (for junior members, safeguarding, or age-specific competitions)
  • Emergency contact details (to ensure your safety while at the club)

2. How we use your data

We use personal data only for legitimate Club purposes, including:

  • Membership administration and collection of fees.
  • Organisation of club matches, leagues, and internal competitions.
  • Communication regarding club news, social events, and AGMs.
  • Governance and management of the Club.
  • Safeguarding and welfare of all members.
  • Compliance with the requirements of the Kent County Bowling Association (KCBA) and Bowls England.

3. Lawful basis for processing

The Club processes personal data on the basis of:

  • Legitimate interests for the effective administration of the club and the sport of bowls in Folkestone.
  • Contractual necessity to fulfill our obligations to you as a member.
  • Compliance with legal or regulatory obligations.
  • Safeguarding responsibilities.

4. Data sharing

Personal data is not shared with third parties except:

  • Governing Bodies: Where necessary for affiliation (e.g., KCBA and Bowls England).
  • Legal Requirements: Where required or permitted by law.
  • Club Transparency: Member names may be displayed in the clubhouse or in the club handbook to facilitate match arrangements, unless you specifically opt out.

5. Data security

We take appropriate technical and organisational measures—such as secure filing and password-protected digital records—to protect personal data against unauthorised access, loss, misuse, or disclosure.


6. Data retention

Personal data is retained only for as long as necessary for the purposes for which it is held (typically for the duration of your membership) and is securely deleted or destroyed when no longer required.


7. Your rights

Under UK GDPR, individuals have the right to:

  • Request access to their personal data.
  • Request correction of inaccurate or incomplete data.
  • Request erasure of data where appropriate.
  • Object to or restrict certain processing.

Note: Requests should be made in writing to the Club Secretary.


8. Changes to this notice

This Privacy Notice may be updated from time to time to reflect changes in legislation or club policy. The latest version will be displayed on the club noticeboard or website.


Contact

For any queries about this Privacy Notice, or to exercise your rights, please contact the Club Secretary via the usual club contact details.

Last updated: April 2026